Smartdoc intelligent document automation

Secure and efficient document management and automation both inside and outside the SAP Business One environment.

With Smartdoc, you centralise and securely organise all your documents. Within one intelligent platform, you archive all your business-critical documents and organise all your administrative workflows throughout your company.

Win time space and money from day 1
Easy start-up in days, not weeks
Search and find every document immeditately
1 archive for everything
<strong>We digitalise and archive all of your documents and content</strong>, and fully automate your existing document workflow.

We digitalise and archive all of your documents and content, and fully automate your existing document workflow.

Stop wasting time. With Smartdoc intelligent document automation you can:

  • Easily store all of your information and documents in one digital archive.
  • Search and find any type of document immediately.
  • Personalize and automate your complete document workflow.
  • Integrate and sync with your existing systems (ERP, intranet...).
  • Be legally compliant (GDPR, VAT, …)

Some of the smartest brands choose Smartdoc for their intelligent document automation

Smartdoc takes away repetitive and manual tasks from employees and transforms them intelligently into automated tasks with the least possible human intervention.
As a result, organizations can focus more on customers, employees, and projects and be less preoccupied with internal administration.

As a Belgian company we have a strong focus on local businesses and organisations We make our business to know our clients needs and offer them a customized and scalable solution to bundle all information and processes in one secure environment. As a partner to a variety of sectors since 2004, Smartdoc has proven to be a strategic asset for hundreds organisations.

This is what our customers say
about us...

Peter Piceu, CFO, Eiffage-Vuylsteke

Smartdoc offers a lot of flexibility, which you don't always have when working with larger companies.

Peter Piceu, CFO, Eiffage-Vuylsteke
Peter Larosse, Process Analysis & Purchase Manager, Franki Foundations

With this system we can go much further – the possibilities are endless.

Peter Larosse, Process Analysis & Purchase Manager, Franki Foundations
Nathalie Rothier, Frateur de Pourq

Our users were quickly up to speed with the automated processes.

Nathalie Rothier, Frateur de Pourq
Emilie Pollie, HR, Dolce La Hulpe

Thanks to Smartdoc, we have all document-related personnel information digitally in one place.

Emilie Pollie, HR, Dolce La Hulpe
Steven De Ridder, ICT Manager, Cookware

Due to the rapid growth of our organisation, our employees had more and more administration to deal with. They see Smartdoc as a welcome extra help, supporting them in their daily work.

Steven De Ridder, ICT Manager, Cookware
Bob Segaert, sales & marketing, Adirack

Before we used Smartdoc, we always had to search for documents in our paper archive. Now we can easily find the information by entering a search in Smartdoc.

Bob Segaert, sales & marketing, Adirack
Pieter Vinck, IT Project Lead, Tekniplex

Tekniplex often has to deal with audit procedures. Smartdoc is the ideal support tool for quickly finding and collecting documents.

Pieter Vinck, IT Project Lead, Tekniplex
Bruno Lahousse, Director, Wij Helpen

As a social secretariat, we handle hundreds of legal documents every day. It is great to work with a partner like Smartdoc who understands and can implement these processes.

Bruno Lahousse, Director, Wij Helpen
Jan Van Goethem, CEO, Ora Liften

Thanks to Smartdoc we were able to digitise and automate our paper processes. This enabled us to grow much faster as an organisation and to guarantee a better customer service.

Jan Van Goethem, CEO, Ora Liften
Sven Goffaux, CEO, LightPoint

The simplicity of the drag and drop and the simple search options make Smartdoc easy to use for all our employees.

Sven Goffaux, CEO, LightPoint

We save you tons of time by automating repetitive manual tasks

Documents are often stored in various places and in various forms. They are frequently sent back and forth to colleagues and between departments. As a result, the overview is often lost.

Are you still manually processing incoming invoices, handling contracts, .....?

Smartdoc ensures orderly and efficient management of documents, document flows, and workflows.

Step into the future. One without repetitive, time-consuming, daily, manual tasks. Say hello to your new future self.

The old way of working

The smart way of working

  • Manually entry of incoming documents, such as invoices, tickets, contracts, ....
  • Digitalize any type of incoming document. No more manual entry, ever.
  • Receive documents via multiple sources such as Outlook, post mail, and so on.
  • Securely archive all of your documents in one place, regardless the source.
  • Having a hard time finding that specific document you need right now.
  • Find any document in seconds.
  • Send reminders to colleagues to approve or follow-up on incoming documents.
  • Setup limitless workflows to automate your way of working.
  • Win time, space and money from day 1

  • Super easy start-up in days, not weeks

  • One central archive for everything

  • Search and find any document immediatly

Legal <strong>document control</strong>

Legal document control

Smartdoc is fully GDPR compliant

Smartdoc is a trusted solution for legal and GDPR compliant document storing. The process for uploading, registering and adding properties to documents is strictly defined.

  • Permissions are linked to roles in a managed way
  • Only those who really need to have access to a document are given that opportunity
  • All actions on a document are recorded in the logbook
  • Includes document life cycle management
<strong>Solutions</strong> across various industries and departments

Solutions across various industries and departments

We already have customers just like you

The Smartdoc document management system is applied in various sectors. Each one is a bit different and has different priorities. We present a number of sectors so that you can see how Smartdoc supports them.

Your transformation to a smart
document automation is just around the corner

You can start digitalizing and automating your document workflow in just a couple of days
  • Analyze

    We analyze your different types of documents and content, and map out all of your workflows

    Typically: 1 - 2 days

  • Implement

    We implement Smartdoc in a matter of days and teach you how to operate it in under 1 hour

    Typically: 3 - 7 days

  • Digitalize

    You can start digitalizing and save lot's of time and money from day one without turning over existing processes

    Go-live!

Secured and efficient document management

Read now

Secured and efficient document management

See additional Smartdoc pages